Virginia Chapter

of the

Association of Public-Safety Communications Officials-International, Inc.

 

RESOLUTION

 

WHEREAS, the Virginia Chapter of the Association of Public-Safety Communications Officials-International, Inc., received a proposal to amend Article III, Section 3, and Article V, Section 2.4, of the Chapter’s Bylaws at its Fall 2003 meeting in Roanoke, Virginia, and

 

WHEREAS, the Chapter chose not to consider such as an emergency amendment and instead referred such for study and potential action at the Fall 2004 meeting, and

 

WHEREAS, the Acting President appointed a Bylaws Committee and tasked it with reviewing such proposal and submitting a recommendation to the Chapter, and

 

WHEREAS, the Acting President further tasked the Bylaws Committee with performing a comprehensive review of the Chapter’s Constitution and Bylaws to insure the Constitution and Bylaws meet the Chapter’s needs and conform with the Constitution and Bylaws of its parent organization, and

 

WHEREAS, the Bylaws Committee has completed its review and submitted to the President proposed amendments of the Chapter’s Constitution and Bylaws, such amendments taking such form as to be considered a replacement of the current Constitution and Bylaws with the proposed Constitution and Bylaws as amended, and

 

WHEREAS, the Chapter, in meeting assembled, this 8th day of October 2004, has considered such proposed amendments to its Constitution and Bylaws,

 

NOW, THEREFORE BE IT RESOLVED, that the Virginia Chapter of the Association of Public-Safety Communications Officials-International, Inc., hereby adopts the proposed Constitution and Bylaws, inclusive of all amendments and wording submitted by the Bylaws Committee, for the governing of this Chapter effective this date.

 

Given under my hand and seal this 8th day of October, 2004.

 

 

                                                                      /s/ Scott R. Chandler

                                                             Scott R. Chandler, Acting President

   ATTEST:

 

/s/ Carol W. Adams

     Carol W. Adams, Secretary

 

 

 

VIRGINIA CHAPTER OF APCO

CONSTITUTION

 

ARTICLE I

NAME, CHARTER LIMITS AND PURPOSE

 

Section 1 - NAME

This organization shall be known as the Virginia Chapter of the Association of Public-Safety Communications Officials-International, Inc. (hereinafter referred to as the “Chapter”).

 

Section 2 - CHARTER LIMITS

This chapter is chartered by Association of Public-Safety Communications Officials-International, Inc. (hereinafter referred to as “APCO International”) and serves the Commonwealth of Virginia as State Chapter.

 

Section 3 - PURPOSE

The purpose of this organization shall be as follows:

3.1   To lend support to, create interest in, and foster expansion of, the international parent organization, APCO International;

3.2   Foster the development and progress of public safety communications and supporting information technologies by means of research, planning, coordination, training and education while promoting, through example and active effort, greater cooperation in the correlation of the work and activities of public safety agencies (local, state and federal) throughout the Commonwealth, to the end that the safety of human lives, the protection of property, and the general welfare of all people may be benefited to the highest degree;

3.3   Promote the rapid and accurate collection, exchange and dissemination of information relating to emergencies and other vital public safety communications among and between all levels of local, state, and federal governments and those who work with them;

3.4   Represent its members, public safety communications and supporting information technological interests in general before regulatory and policy-making bodies as may be appropriate;

3.5   To provide technical and operational expertise to public safety organizations by assisting them in the matter of requirements relative to communications equipment and the operation thereof;

3.6   Strive to protect the citizen and their property and provide for their welfare by these and other appropriate means;

3.7   To provide for membership in the Chapter in accordance with the language of its Constitution and By-Laws now and which may later be provided and in effect. Memberships in this Chapter shall be of such classification and having such rights, requirements, privileges and restrictions so as to be in keeping with the purposes and intents of APCO International;

3.8   To make formal petitions, by way of resolutions in proper format, and following established requirements, at such time as it is felt that changes are needed in the Constitution and/or By-Laws of APCO International;

3.9   To abide by the provisions and requirements of the Constitution and By-Laws of, APCO International, which shall take precedence in all matters and questions in this Chapter.

ARTICLE II

MEMBERSHIP

 

Section 1 - CATEGORIES

The membership of this Chapter shall be divided into the following categories: Active Member, Member, Commercial Member, Chapter Life Member, Chapter Honorary Member, Multiple Member and Other membership categories as defined in Article II, Section 2.7 below.

 

Section 2 - DESCRIPTIONS

By meeting the requirements established here, and in accordance with By-Laws, Article I, and in keeping with the requirements of APCO International, the following are descriptions of the various categories of membership in this Chapter.

2.1 Active Member

Personnel responsible for design, construction, installation, maintenance, command, and operation of public safety systems and supporting information systems. Such persons must be employed by, retired from or a volunteer of a governmental entity or a contractor of a governmental entity providing the described services. Members must be actively engaged in or retired from the performance of the described services for the specific entity on a regular basis and may not have a conflicting commercial interest which provides a significant portion of their income. Examples of qualifying positions include but are not limited to engineers, technicians, managers, supervisors and telecommunicators.

Active members may vote, may enjoy all of the benefits and privileges and, except where otherwise limited, may serve in any capacity in the Chapter.

 

2.2 Member

Those persons who perform a non-administrative and/or non-supervisory function within their agency and who otherwise meet the requirements of an Active Member may, at the applicant’s discretion, select to be Member.  Additionally, those persons neither eligible for nor restricted to, any other category of membership provided for in this Constitution.

Members may not vote and may not hold office, but may serve on special committees and standing committees, as appointed by the President.

2.3 Commercial Member

Those persons who receive compensation in any form for services rendered in business and industry are eligible to be Commercial members.   A commercial member is defined, but not limited to, an individual who, or employee of a company which receives any amount or type of compensation which is derived from the design, manufacturer, sale, service, maintenance, lease, rental or promotion of components, equipment, systems or other related items which are used or can potentially be used by public safety entities; and an individual who, or employee of a company which engages in writing, publishing, advising, or consulting in the land mobile telecommunications field, or who distributes goods and represents companies, firms, or persons including themselves and others who profit materially from such activities.

Commercial members may not vote, hold office, or serve as committee chair but may serve on standing and special committees as appointed by the President of the Chapter.

2.4 Chapter Life Member

Any regular member of APCO who has made significant contribution beyond the normal call of duty toward the successful attainment of the objectives of APCO International at the Chapter level shall be eligible for Chapter Life membership.

This honor shall be bestowed upon qualified members by the nominee’s chapter upon recommendation by the chapter’s executive committee and majority approval of the Chapter quorum. Notification of this appointment shall be sent to the Membership Department at APCO International.  To be eligible for this recognition, the nominee will normally be expected to:

Have been a member of APCO International a minimum of fifteen (15) years, at least five (5) of which shall be as a member of this chapter;

Hold current membership in the appropriate membership category; and

Have made at least five (5) major contributions at the chapter and/or APCO International level, which have contributed significantly to the chapter, APCO International, the commercial community, and/or the general public safety community. Items to be considered may include, but not be limited to the following. It is suggested that each additional completion of items 6 through 13 shall each constitute a single contribution.

1.      Served a minimum full term as Chapter President.

2.      Member of a Chapter Board of Officers for at least four (4) years.

3.      Local Area Frequency Advisor for at least four (4) years.

4.      Chapter Commercial Committee Chair for at least four (4) years.

5.      Executive Council Member for at least four (4) years.

6.      Regional or Annual Conference Chair.

7.      Regional or Annual Conference Committee Chair.

8.      Chapter Conference Chair.

9.      Chapter Conference Committee Chair.

10.  Chair of APCO International Standing Committee.

11.  Chair of Chapter Standing Committee.

12.  Major contribution to the art of communications.

13.  Any item from the requirements for Life Membership in APCO International  (Article I, Section 3.1.3, of APCO International’s Bylaws –within the specified limitations) that is not already listed above.

The chapter shall annually pay to APCO International the dues amount specified for the category of APCO membership each such Chapter Life Member is qualified for.

2.5 Chapter Honorary Member

This honorary designation is reserved for those persons who have made significant contributions toward the objectives of this Chapter or are retired members who have held membership in any category for more than ten (10) consecutive years.

To bestow this honor the Chapter Executive Council must make a motion to such effect and the Chapter quorum at the fall meeting must pass the motion by a majority vote.

The term of this recognition shall be for a period of one year, but may thereafter be reinstated year by year at the pleasure of the quorum.

The chapter shall annually pay to APCO International the dues amount specified for the category of APCO membership each such Chapter Honorary Member is qualified for.

 

2.6 Multiple Member

This category provides for membership in more than one Chapter in accordance with the following requirements to be met by the applicant who shall be:

A paid up member in their own Chapter;

A paid up multiple member of the above membership category in this Chapter;

Provided an additional membership card(s), which identifies the bearer to be a multiple member in which so affiliated.

Multiple members of this Chapter may not vote, hold office, or serve as Committee Chair, but may serve on standing or special committees as appointed by the President.

2.7    Other Membership Categories

All other membership categories listed above shall be in accordance with their definition in the Constitution and Bylaws of APCO International.

 

Section 3 - OTHER MEMBERSHIPS

In addition to the classes of membership outlined in this Article, this Chapter shall recognize any other membership classifications(s) as may be provided for by APCO International in a manner in keeping with the intent of APCO International for such classification(s).

 

Section 4 - CHANGES IN MEMBERSHIP QUALIFICATIONS

Should the status of any member change so as to affect his or her membership qualification(s), the membership classification shall automatically conform to the new qualification(s). 

 

ARTICLE III

BOARD OF OFFICERS

 

Section 1 - DESIGNATION

The Board of Officers of this Chapter shall consist of the following: President, President-Elect, Vice President, Secretary and Treasurer.

 

Section 2 - HOW ELECTED

The Officers of this Chapter shall be elected by ballot in accordance with By-Laws Article III.

 

Section 3 – VACANCIES

3.1   A vacancy in the office(s) of President and/or President-Elect shall be filled by advancement in rank.  Such advancement in rank shall be in an “Acting” capacity only until the next regular election of officers, after which acting officers shall serve their full term of elected office.

3.2   A vacancy in the office of Vice President, whether due to resignation, removal, or advancement in rank, shall be filled by an appointment made by the President and shall be subject to confirmation by the remaining members of the Executive Council.  Such confirmation shall certify that the appointee satisfies the eligibility requirements contained in Article II of the Constitution and Article III, Section 1, of the Bylaws.  Such appointment shall serve in an “Acting” capacity until the next regular election of officers.

3.3   Should the office of Secretary or Treasurer become vacant for any reason, it shall immediately be filled by appointment by the President.  Such appointments shall serve in an “Acting” capacity until the next regular election of officers.

3.4   Officers who were appointed by the President may declare their candidacy for the office in which they are “Acting” at the next regular election of officers and, if elected, shall be eligible to serve a full-term in the office.  Such declaration shall be made in accordance with the requirements of Article V, Section 2.3 and/or Article III, Section 3 of the Bylaws.

3.5   The President shall immediately notify the Membership Department of APCO International of any and all advancements in rank and/or acting appointments.

 

ARTICLE IV

MEETINGS

 

Section 1 - REQUIREMENTS

This Chapter shall meet at least twice annually in accordance with the policies of APCO International.

 

Section 2 - QUALIFYING MEETINGS

The Chapter’s two qualifying meetings shall meet the requirements as outlined in Article IV, Section 1, following the guidelines set forth below. 

2.1 Fall meeting. The fall meeting shall be the annual meeting of the Chapter.  During the meeting, the President shall give his or her annual report for the Board of Officers and Executive Council; Committee reports shall be made; minutes from the previous spring meeting shall be read and approved or amended; elections shall be held; and general business shall be conducted.

2.2 Spring meeting. The spring meeting shall be the interim meeting of the Chapter.  During the meeting, interim Committee reports shall be made; minutes for the previous fall meeting shall be read and approved or amended; and general business shall be conducted.

2.3 A meeting of the Chapter members held while in attendance at a Regional APCO Conference may qualify as one of the two required annual meetings.

2.4   The Secretary shall notify the membership at least 30-days in advance of such meeting of the date, place and time of the meeting unless otherwise specified herein.

 

Section 3 - MEETING QUORUM

A meeting quorum shall consist of the Active members present and voting at a regular Chapter Meeting.

 

Section 4 - VOTING MAJORITY

A simple majority of Active members present and voting at a business session shall decide all issues except an amendment to the Constitution and/or By-Laws, in which case a two-thirds majority vote shall be required, or in the event of a waiver of normal amending procedures, a three-fourths majority vote shall be required in accordance with Constitution Article V and By-Laws Article VI, Section 2.

 

ARTICLE IV

INDEMNIFICATION

 

Section 1 – INDEMNIFICATION

 

Every member of the Executive Council, Board of Officers, Committees, employees and others specified from time to time by the Executive Council shall be indemnified by the Chapter against all expenses and liabilities, including counsel fees, reasonably incurred or imposed upon them in connection with any proceeding to which they may be made a party, or in which they may become involved, by reason of being or having been an Executive Council member, officer, or employee of the Chapter, or any settlement thereof, whether or not the person is an Executive Council member, officer or employee at the time such expenses were incurred, except in such case wherein the Executive Council Member, officer, or employee is adjudged guilty of willful misfeasance or malfeasance in the performance of his/her duties.  The foregoing right of indemnification shall be in addition to and not exclusive of all other rights to which the indemnified may be entitled.

 


VIRGINIA CHAPTER OF APCO

BY-LAWS

 

ARTICLE I

MEMBERSHIP PROCEDURE

 

Section 1 - APPLICATION

Application for membership shall be made in writing and signed by the applicant, upon forms as provided by APCO International. Completed applications shall be submitted to the Chapter Secretary or APCO International for processing.

 

Section 2 - CLASSIFICATION

Upon receipt of an application for membership, the Secretary or APCO International shall determine the qualifications and eligibility of the applicant for membership. When eligibility has been determined, the Secretary shall notify the applicant of his appropriate membership classification and dues structure for that class.

 

Section 3 - EFFECTIVE DATE OF MEMBERSHIP

Upon receipt of dues for membership, the applicant becomes a full member in his/her particular category.

 

ARTICLE II

DUES

 

Section 1 - ANNUAL MEMBERSHIP DUES

Dues for Chapter membership for all categories, except Chapter Life and Chapter Honorary members, shall be in accordance with the rules of APCO International.  Chapter Life and Chapter Honorary members shall not pay any Chapter or APCO International dues. The Secretary shall forward to APCO International a listing of such members along with a check in the amount designated by APCO International

 

ARTICLE III

CHAPTER ELECTIONS

 

Section 1 – ELIGIBILITY

 

Only ACTIVE members of this Chapter are eligible for any elective office in this Chapter.

 

Section 2 - POSITIONS TO BE FILLED

2.1     The offices of President and President-Elect and Immediate Past President shall be filled by annual advancement in rank. (i.e. the existing Vice President advances to the office of President-Elect, the existing President-Elect advances to the office of President, and the existing President assumes the position of Immediate Past President)

2.2     The Vice President shall be elected annually for a one-year term.

2.3     The APCO International Executive Council Delegate, Treasurer and two (2) of the four (4) Chapter Members-At-Large shall be elected biannually for a two-year term. Terms for these offices will expire in even number years.

2.4      The Secretary and two (2) of the four (4) Chapter Members-At-Large shall be elected biannually for a two-year term. Terms for these offices will expire in odd number years.

 

Section 3 - HOW FILLED

All elective positions in this Chapter shall be elected from nominations submitted by the nominating committee in accordance with By-Laws Article V, Section 2.3, and from nominations from the floor. Such balloting shall be done at the last scheduled business session of the fall meeting in each calendar year.

3.1      When the nomination process produces two or more candidates for an elective position, then that position shall be elected by ballot.

3.2      When the nomination process produces only one candidate for an elective position, then the Nominations Committee Chair shall take a voice vote at the close of the nomination process to elect that individual to the position to which they were nominated.

 

Section 4 - DATE FOR TAKING OFFICE

Candidates elected at the fall meeting shall automatically take office at the end of the business meeting held during the Fall of each calendar year, in which the term of office expires.

 

ARTICLE IV

OFFICERS - AUTHORITIES AND DUTIES

 

Section 1 - AUTHORITY

The necessary authority for the performance of duty by all officers of this Chapter is herewith established.

 

Section 2 - PRESIDENT

The President shall be the Chair of the Chapter Executive Council; shall be an ex-officio member of all committees of this Chapter; and shall preside at all Chapter meetings.

It shall be his/her duty to see that the conduct of all meetings is in keeping with the purpose of this Chapter as outlined in Constitution Article I, Section 3.

The President shall cause to be performed required audits as identified in Article VIII, Section 6 of the Bylaws, and shall report the results and findings of such to the Executive Council and Chapter quorum at their next scheduled meetings.

 

Section 3 - PRESIDENT-ELECT

The President-Elect shall perform all the duties of the President in his/her absence.

He/she shall, during his/her term of office, screen the Chapter membership, contact his/her prospective committee chairs for the following year, and have his/her appointments ready for presentation when he/she takes office as President.

He/she shall participate in Board of Officers and Executive Council responsibilities.

 

Section 4 - VICE-PRESIDENT

The Vice-President shall perform all the duties of the President-Elect in his/her absence.

He/she shall participate in Board of Officers and Executive Committee responsibilities.

 

Section 5 - SECRETARY

The Secretary shall serve as Secretary to the Board of Officers, the Executive Council, and the Chapter Meeting business sessions.

He/she shall keep a complete roll of the membership of this Chapter, furnishing updated listings at frequent intervals to APCO International, the Chapter President, the President-Elect, and to Committee Chairs, as needed.

 

Section 6 - TREASURER

He/she shall receive all general funds belonging to the Chapter, and shall maintain a bank account for the orderly processing of all funds.  He/she shall pay from this account all Chapter obligations as prescribed by the Chapter quorum, or upon orders from the Board of Officers and/or Executive Council during intervals between Chapter meetings.

He/she shall prepare a financial report and present it at the fall meeting, and shall make his/her financial records available to the Executive Council for auditing purposes.  He/she shall promptly deliver all monies and records to his/her successor in office or to whomsoever the Chapter Executive Council may designate to receive them.

 

ARTICLE V

COMMITTEES

 

Section 1 - DESIGNATION

Committees formed in this Chapter shall be classified as:

(1) STANDING COMMITTEES - Committees which are assigned prescribed duties and responsibilities of a permanent nature.

OR

(2) SPECIAL COMMITTEES - Ad-hoc committees as defined in Article V, Section 3, which are assigned specific duties and responsibilities of temporary but significant matters.

Only active members may serve as chair of standing and special committees.

 

Section 2 – STANDING COMMITTTEES

 

2.1 EXECUTIVE COUNCIL

The Chapter President shall be the Chair of this Council, and its members shall consist of the Board of Officers, the Immediate Past President, the four (4)  Chapter Members-At-Large and the APCO International Executive Council Delegate.  A President who resigns during his/her term of office shall not be eligible to serve as the immediate Past President on the Executive Council; membership on the Council shall revert to the last Past President having not resigned.

The Executive Council shall have full power and authority during intervals between scheduled Chapter meetings to perform all the functions, which the Chapter might perform, except that it shall not have the power to amend the Constitution or By-Laws.

The President may call this council into session whenever the need arises, and shall call it into session at the fall meeting prior to the general business session for the purpose of examining the Treasurer's financial report and to decide on recommendations to make to the business session Quorum that would advance and effect objectives of the Chapter and APCO International.

The President may poll this council on special matters by written communication in lieu of calling special session.

This council may be called into special session on the written request bearing the signature of four (4) of its members.

A simple majority of this council shall constitute a quorum, and a simple majority vote of those present at a session, or polled in writing shall determine all issues, except that in the event of impeachment proceedings, a special meeting must be called and a two-thirds majority vote will be required for impeachment.

 

2.2 RESOLUTIONS AND BY-LAWS COMMITTEE

This committee shall actively review the Bylaws and Constitution of the Chapter to insure the needs of the Chapter are met, and shall draw, or assist in drawing, resolutions to effect provisions for these needs, in concert with APCO International’s Constitution and By-Laws.

 

2.3 NOMINATING COMMITTEE

This committee shall have three (3) members.  Its Chair shall be a Past President.

This committee shall actively study the Chapter membership, observing individuals in an effort to evaluate interest in, and willingness to work at, promoting the goals of APCO, both at the Chapter and International levels.

The committee shall solicit interested candidates from the eligible membership at least 60 days prior to the fall meeting. The committee shall consider all interested candidates to be placed on the ballot for the office for which they were identified unless the nominee declines.  It should not be construed by this procedure that only a single person be nominated for every office.  If no interested candidates are received for an office, the nominating committee may recruit one or more members to run for office. 

The committee chair shall report to the President, on a timely basis, and the Secretary shall forward to the chapter membership a listing of the candidates for office at least 30 days prior to the fall meeting. A short biography or resume for each candidate shall be made available to the membership. This committee shall bring the ballot to the fall meeting quorum, in the form of candidates for the offices of Vice President, Secretary and Treasurer, and when applicable, two (2) of the four (4) Chapter Members-At-Large or the APCO International Executive Council Delegate.

 

Section 3 - SPECIAL COMMITTEES

The president shall appoint committees as the need arises. These special committees shall continue to serve and operate as such until the tasks for which they have been appointed have been completed to the satisfaction of the President, or until changes are made by the President for the good and welfare of the Chapter.

 

Section 4 - DUTIES OF COMMITTEES

The duties of all committees shall be defined by the President where otherwise not stated.

 

ARTICLE VI

AMENDMENTS

 

Section 1 - AUTHORITY FOR AMENDMENT

The Constitution and/or By-Laws of this Chapter may normally be amended only by a two-thirds majority vote at the fall meeting during a regular business session in accordance with Section 2 of this Article, or in the event of waiver of the requirements of said Section 2, amending procedures will be in accordance with Section 3 of this Article.

 

Section 2 - NORMAL PROCEDURE FOR AMENDMENT

The Constitution and/or By-Laws of this Chapter may normally be amended by presenting a resolution in writing to the Chapter President who shall have the Secretary notify, in writing, each Chapter member qualified to vote, of the proposed change at least thirty days prior to the fall meeting. The actual amending vote shall take place at the fall meeting and a two-thirds majority vote by Active members in attendance shall determine the issue.

 

Section 3 - WAIVER OF REQUIREMENTS OF SECTION 2

Should it become desirable to waive normal procedure to amend the Constitution and/or By-Laws of this Chapter, during a fall meeting only, the following procedure shall be followed:

3.1 An announcement shall be made by the President of the request for waiver, and an outline of issues involved in such amending request(s);

3.2 A motion with a second to waive normal amending procedures with a sufficient time for discussion to determine the need for waiver;

3.3 A three-fourths majority vote to waive the requirements of Section 2 of this Article;

3.4 A two-thirds majority vote to determine each amending issue voted on separately.

 

Section 4 - EFFECTIVE DATE OF AMENDMENTS AND RESOLUTIONS

All resolutions passed and adopted by this Chapter in accordance with the rules set forth in this Constitution and By-Laws shall be in force and effect upon the adjournment of the meeting wherein considered and adopted, provided an exception to this effect is not otherwise contained in the language of the resolution itself.

 

ARTICLE VII

PARLIAMENTARY PROCEDURE & AUTHORITY

 

Section 1 – PROCEDURE FOR RESOLUTIONS

Matters of importance or complexity and all petitions to bestow Chapter Life or Chapter Honorary membership shall be presented by resolution.  Resolutions, except those involving amendments to the Constitution and By-Laws requiring handling in accordance with By-Laws Article VI, shall be in writing and presented to the Executive Council for consideration and report at the next meeting of the membership. Any resolution considered by the Executive Council shall be presented to the quorum, along with the recommendation of the Executive Council in sufficient time for consideration prior to voting on the resolution.  Resolutions may also be introduced at a meeting of the quorum by a two-thirds vote in an individual case.

 

Section 2 - RULES FOR ORDER

Upon any question coming before any meeting of this Chapter, which is not specifically provided for by the Constitution and/or By-Laws, the presiding officer shall be governed by Roberts Rules of Order Newly Revised.

 

ARTICLE VIII

EXPENSES AND ASSET MANAGEMENT

 

Section 1 - SPECIFIED EXPENSES

The Treasurer shall be authorized the necessary funds to fulfill the requirements of his/her office as outlined in the Constitution and/or By-Laws of this Chapter.

 

Section 2 - UNSPECIFIED EXPENSES

The Executive Council shall be authorized to approve all other expenses not specifically outlined in the Constitution and/or By-Laws of this Chapter.

 

Section 3 – CHECK SIGNING

 

The Treasurer and a Chapter member appointed by the Chapter President shall have authority to sign Virginia Chapter APCO checks. The member appointed shall serve in this capacity until a replacement is appointed by the President. The purpose of this appointment is to serve as a back-up for the duly elected Treasurer.

 

Section 4 – INTERNATIONAL CONFERENCE EXPENSES

 

Reasonable expenses for the attendance of the President or any member of the Executive Council to the APCO International Conference may be paid by the Chapter as determined by the Executive Council.

 

Section 5 – INSURANCE AND BONDING OF PERSONNEL

 

5.1 The Executive Council shall obtain and maintain general liability and such other insurance as it shall deem adequate to protect the Chapter’s assets and members.

5.2 The Executive Council shall require and arrange for the Treasurer and such other persons in the Chapter who are identified as handling significant amounts of the Chapter’s funds to be adequately bonded. 

5.3 The Chapter shall bear the costs associated with the provisions of this Section.

 

Section 6 – AUDITING OF CHAPTER FINANCIAL RECORDS

 

An annual audit of the Chapter’s financial records shall be performed by an independent professional accountant or accounting firm. The Executive Council shall retain the services of a qualified accountant or accounting firm, and the Chapter shall bear the costs associated with this provision. The results of the annual audit shall be presented to the Chapter membership.

 

Virginia Chapter APCO – Constitution & Bylaws – Adopted October 8, 2004; Amended October 19, 2007

 

 

 

Download Constitution and Bylaws (MS Word Format)

(Use “Save Target/File As”)