CHAPTER MINUTES &
REPORTS
Executive Council Representative’s Report
APCO INTERNATIONAL EXECUTIVE COUNCIL
MEETING
August 14, 2009
Submitted by: Terry Hall/Tom Hanson
Virginia Chapter Executive Council Representatives
The Annual Conference
Executive Council Meeting was held in
President Chris Fischer began
the meeting by expressing her appreciation to each of the Representatives
agencies for allowing them to attend the meeting and give their support during
these tough economic times. Ms. Fischer
announced that this conference was a milestone as we are celebrating 75 years
of APCO and being asked to make a significant decision regarding SGI. The SGI Task Force and C&B Committee were
thanked for their hard work and dedication to the belief of what they felt was
the right thing to do for APCO. Manfred
Blaha was bestowed senior membership and a moment of silence was held for Past
President Joe Gallelli’s wife who had passed away earlier in the week.
·
Penny Lee with the Nevada Chapter welcomed everyone
to the conference and highlighted some new changes to the schedule. Those changes would include the Welcome
Reception being held in the
·
Terry Hall gave his 2nd Vice President
Candidate Address: Noting that he has
been an active member of APCO for 20 years.
Terry feels that he has made a difference in
·
Dave Saffel, Chair of the Finance and Budget
Committee reported that they started this year with great apprehension due to
the economy. By using the tools the
F&B Committee implemented a couple years ago the goal to make more money
than we spend has been successful. The
Board has been phenomenal about not spending large amounts of money as have the
Directors. It should be noted that the
Directors have been concerned about both what their departments make and what
they spend.
·
Bob Johnson reported that the major use of cash
this year was to pay off APCO’s debt, which in affect lessened our cash
strength, but increased our overall financial position. Mr. Johnson explained that deferred revenue
is a good leading indicator, and most our deferred revenue is related to this
conference.
o
Membership is slightly up but conference attendance
was slightly down the result being our total net asset increase just over
$2000. He noted though, that any
increase is considered positive.
o
The budget goal for this current fiscal year is
“break even”. This may be a challenge
due to what we don’t know about the economy.
Adjustments will no doubt need to be made throughout the year, allowing
APCO to adjust to meet the needs and circumstances.
o
New financial software was installed and is up and
running. This software will make the
financial reporting and tools much better for the future.
o
The IRS application for APCO to be recognized as a
501c3 organization is pending. Once
approved, the status will be retroactive.
o
The fiscal year end audit has been completed and
everything went well.
o
APCO now has a new Assistant Director of
Accounting. Doreen Geary adds another
level of separation which allows for better internal control. Ms. Geary comes to APCO with experience in
similar type organizations.
o
He discussed the individual results of each
department which included:
§
The Executive Office- Expenses were up. Expenses
included a $100K contribution to the Foundation.
§
Communication Services- Expenses were down and
revenue increased by approximately $95K
§
Membership- Revenue had increased and expenses were
down.
·
Executive Director George Rice announced Doreen
Geary as the Assistant Director of Accounting, along with Steven Makky and
Amanda Bredstrup as having joined AFC.
o
PSFA’s purchase of the
o
Department reports were made with attention brought
to Web 2.0 which will allow members to interact more with APCO.
o
The Civil Contingencies Network and the BTOP
program (grant applications) were reviewed.
o
Partnerships with various organizations were
displayed, and
o
PSFA grants made included; CAPRAD ($150K), RPC
support ($200K) and Project 25 ($60K).
·
The SGI Task Force, along with Dave Clemmons
representing the C&B Committee presented the changes that were requested of
them prior to August 14, 2009. Those
requests were reviewed and the Executive Council was asked to follow along thru
the red-lined version to note modifications, changes and additions.
o
The Executive Council broke into regions and a
caucus for Regional Board of Directors was held. Results were announced:
§
Western Region- Dick Granado, CPRA and
§
North Central Region- Lynne Feller,
§
§
East Coast Region- Dave Clemmons,
§
CAC- TBA
·
Brent Lee
presented information regarding Project 42. The goal being to identify the
areas where standards are needed to achieve system interoperability and create
a common operating picture at all levels, horizontal and vertical.
·
Matt Stillwell presented updates regarding Project
33. Urged that when the Project is approved to be proactive in sharing with
your chapter and agencies.
·
Group Leaders- Dave Clemmons, Gigi Smith, Julie
Righter and Carol Adams presented information and status updates regarding
their assigned committees.
·
Susan Stowell and Courtney Hastings presented
information regarding Web 2.0:
o
Automatically assigns you to a list serve and only
those in that group can see the information.
o
Once groups have been established, the member can
then choose how they would like to receive the information (IE; updates by
e-mails as they come in or in groups)
o
The member will be able to look at the history of
threads and can upload documents along with blogging.
o
The implementation plan- the platform is in
production now, beta testing will begin in a few weeks and it will be launched
by the first of the year.
·
Steve Souder, Chair of PRO-CHRT introduced the
Council to this new task force created by the Board under President Fischer.
Kimberly Burdick with the Montana Chapter will serve as the Vice Chair. A flyer was handed out requesting information
regarding training standards, labor law and retirement within each state. Mr. Souder requested that all information be
sent directly to Loredonna Elsberry by September 15, 2009. The task force would like to gather the
issues and complete the project within a timely manner rather than have this be
an on-going task force.
·
Carol Adams presented the status of standards
development and pointed out that the standards within APCO have been divided
into three areas; Operations, technical and training. The Training Standards for Public Safety
Managers and Training Coordinators as it applies to
·
Other business included:
o
o
This will be the final EC meeting for:
§
Mary Messamore-
§
Lloyd Flaying-
§
Don Whitney, SGI being passed and BOD election.
§
Pam
§
Wanda McCarley- Past President, ending term.
o
Virginia Chapter is celebrating their 50th
Anniversary. Challenge coins were shared
with all EC Representatives and congratulations were given.
o
Thanks to Larry Sheridan for serving as moderator.
Second day agenda began: Friday August 14, 2009 at 1444 hours with
roll call.
·
The Consent Agenda was read to include the
following five items;
o
2009 Mid Year Meeting Minutes
o
Recommendation to the Members for Approval of
Quorum Resolution 1- Bylaws Restructure at the General Business Session
o
Recommendation to the Members for Approval of
Quorum Resolution 2- The Codification of eligibility criteria for the various
Membership categories and designations at the General Business Session
§
Bill Keller, Texas Chapter requested this to be
removed and agreed to present an amendment to the Quorum at the first business
session (Life Member to read that the four year requirement can be a
combination of years of service to make eligible to run for office and be in
the position of Life Member)
o
Policy Manual Revisions:
§
Article 1 – The Policy Manual
§
Article 2 – The Association
§
Article 3 – Chapters
§
Article 4 – Membership with the
exception of 4.11, 4.12, and 4.13
§
Article 5 - Executive Council
§
Article 6 – Board of Officers
§
Article 7 – Committees and Task Forces
§
Article 8 - Headquarters Staff
§
Article 9 - Travel
§
Article 10 - Purchasing and Contracting
§
Article 11- Records Management
§
Article 12 - APCO Project Series
§
Article 13 – Awards
o
Revised Project 33 Standard
·
Matt Stillwell with the Oklahoma Chapter,
thanked President Chris Fischer for her dedication and leadership.
·
Desi Calzada with the Northern California Chapter
made note that his Chapter was not in favor of Resolution 1, but wanted to
share his appreciation to the Board for their hard work and all they completed
this past year.
·
Larry Sheridan with the Wyoming Chapter requested
that a letter be sent to the South Dakota Chapter indicating that they were not
represented at this meeting and in the future should find means to do so.
·
The Executive Council then recessed at 1505 hours
(Pacific Time) until the closing of the Blue and White Gala.
Executive Council Representative’s Report
APCO INTERNATIONAL EXECUTIVE COUNCIL MEETING
August 4-5, 2006
Submitted
by: Tom Hanson
Virginia
Chapter Executive Council Representative
The
Annual Executive Council meeting was held in a two-day format. Tom Hanson of the
Virginia Chapter was asked to moderate the first day on Friday, August
4th. This day was used to discuss key
issues that would need action during the official Council meeting that was held
on Saturday and to receive a variety of reports from committees and staff. Some of the topics that were presented
included APCO Policy Manual revisions; Subsidiary Bylaws revisions; Quorum
Resolutions; financial reports; FY 2006-2007 Budget modification; Executive
Director’s Business Plan and reports by the Group Leaders, staff, the IDC and
the Regulatory Affairs.
Convene: President
Wanda McCarley convened the formal Executive Council Meeting at 8:30 a.m. on
Saturday morning.
Roll call: All chapters
were represented, either by their elected Executive Council representative or
by proxy, with the exception of the
Changes to the Agenda: There were
five corrections/changes made to the agenda.
A motion for approval was offered by Gregg Riddle,
Approval of 2005 Annual Executive
Council Meeting Minutes: A motion by Lloyd Fayling, Michigan, to
approve the minutes of the 2006 Mid-year Council meeting; Larry Sheridan,
Wyoming, offered a second; Motion
carried.
APCO Policy Manual Changes: Eight (8)
Policy Manual Sections were offered by the C&B Committee for consideration
by the Council.
Section
1.1: Establishment: This change will allow Staff to
provide electronic copies once they are approved. Gregg
Riddle of the Illinois Chapter made a motion to accept this change. Jay Maritz of the Wisconsin Chapter offered
the second to the motion. Clarification
was offered that a hard copy can still be requested from Staff for those
that are unable to download electronic copies. A verbal vote was taken with no opposition and the motion was approved.
Section 2.3: Equal
Opportunity Statement: This change
inserts language to provide clarity for the Executive Director so that the
report that he is required to submit every other year will be submitted in the
odd calendar year. Gregg Riddle of the
Illinois Chapter made a motion to accept this change. Jay Groce of the Pennsylvania Chapter seconded
the motion. A verbal vote was taken with
no opposition and the motion carried.
Section 2.11: Style
Guide: This new section requires the use
of the APCO Style Guide in regards to the display of the Association’s name and
logo. Gregg Riddle of the Illinois Chapter
made a motion to accept this change. Jay
Groce of the Pennsylvania Chapter seconded the motion. A verbal vote was taken with no opposition
and the motion carried.
Section 4.2: Member
Conduct: This change was for the
modification of language that referenced language prohibiting
discrimination. The purpose was to use
the same verbiage that appears in Section 2.3.
Gregg Riddle of the Illinois Chapter motioned to accept. Jay Maritz of the Wisconsin Chapter seconded
the motion. A verbal vote was taken with
no opposition and the motion carried.
Section 4.7: Dues: The changes to this section of the Policy
Manual involved three (3) separate changes:
1. Document the respective dollar amounts for each membership category as
approved by the Executive Council at the Mid-Year Meeting; 2. Amended the
language to follow the current practice for pro-ration of dues as currently
done in the Membership Department; 3. Removal of paragraph Nine during an
Executive Council meeting in 2003 in which the Australia/New Zealand Chapter
was given a grace period before the increase of their dues. Because this is no longer an issue for this
Chapter the language is being removed.
Gregg Riddle of the Illinois Chapter motioned to approve. Jay Maritz of the
Wisconsin Chapter seconded the motion. A
verbal vote was taken with no opposition and the motion carried.
Section 7.1: Subsidiary
Advisory Committees: This section was a
complete rewrite of the Section as it currently existed. The language had been carried over from the
old Policy Manual and was never changed or reformatted to the current
format. Gregg Riddle of the Illinois
Chapter motioned
to accept. Steve Tracy of the Kentucky
Chapter seconded
the motion. A verbal vote was
taken with no opposition and the motion carried.
Section 7.2: Standing Committees: This removes the requirement that the Chair
of the Finance and Budget Committee would be the President-Elect and
specifically defines the Finance and Budget Committee as an Executive Council
Committee. Gregg Riddle of the Illinois
Chapter motioned
to accept. Peggy Fouts of the Washington
Chapter seconded
the motion.
Nate McClure of the
Commercial Advisory Committee motioned to amend the revised Policy Section
1.4.1 to make the current requirement for submitting reports twice per year,
rather than quarterly. Gregg Riddle of
the Illinois Chapter seconded the motion. A
verbal vote was taken with no opposition and the motion stood amended. A
verbal vote was taken on the original motion as amended with no opposition and
the motion carried.
Section 11.1: Records
Management: This change removes the
listing of the three (3) Subsidiaries and makes reference to the Subsidiaries
in general. Gregg Riddle of the
Quorum Resolutions: Five (5)
Resolutions were submitted by the April 1st deadline for
consideration by the Quorum during the conference. The Executive Council is
required to submit their position on each Resolution as information for the
Quorum prior to the final vote on each Resolution.
Resolution
#1: This was to clarify the duties and responsibilities of the Board of
Officers. Gregg Riddle of the Illinois
Chapter motioned to recommend approval.
Peggy Fouts of the Washington Chapter seconded the motion. A verbal vote
was taken with no opposition and the motion carried.
Resolution
#2: This was to update the requirements for granting a charter to a Chapter
and/or International Chapter. Gregg
Riddle of the Illinois Chapter motioned to recommend approval. Art Rios of the New Mexico Chapter seconded
the motion. A verbal vote was taken with
no opposition and the motion carried.
Resolution
#3: This was to modify the Constitution to ensure the Association adopts a
balanced budget. Gregg Riddle of the
Illinois Chapter motioned to not recommend approval of Resolution #3. Tom
Sorley of the Florida Chapter seconded the motion. There was a significant discussion over the
impact of this Resolution. CFO Tim Ryan
indicated that the Association would be restricted from using a surplus from
one year in a subsequent year for expenditures that would exceed revenues. The Council was concerned that this would
seriously limit the flexibility the Association currently has in dealing with
the annual budget. A verbal vote was taken with the majority of the votes being
ayes, and the motion carried.
NOTE: Following the Executive Council meeting the
Maker of the Resolution, the Nevada Chapter, officially withdrew the
Resolution. Resolution #3 was then
removed from the agenda and not considered by the Quorum.
Resolution
#4: This was to modify the Bylaws to require that the total number of votes
cast for each candidate running for election to the Board of Officers shall be
reported to the Quorum. Gregg Riddle of
the Illinois Chapter motioned to not recommend approval of Resolution #4.
RoxAnn Brown of the Tennessee Chapter seconded the motion. This Resolution also received significant
discussion by the Executive Council members.
There were comments made both in favor and in opposition to the
Resolution. At the end of the discussion
a verbal vote was taken with the results too close to call. A show of hands was then utilized and the
motion failed by one vote.
Gregg
Riddle of the Illinois Chapter then motioned to recommend approval of
Resolution #4. Woody Glover of the
Louisiana Chapter seconded the motion. A
roll call vote was requested. The tally
of the votes showed 28 ayes and 21 nays.
The motion carried.
Resolution
#5: This was to update the eligibility criteria for designation as a Life
Member and designation as a Senior Member of the Association. Gregg Riddle motioned to recommend approval
of Resolution #5. Pat Joy of the Arizona
Chapter seconded the motion.
Gregg
Riddle of the Illinois Chapter motioned to amend to strike the language “APCO
Bulletin” in 3.1.3.2.4. Mary Messamore
of the Kansas Chapter seconded the motion.
A verbal vote was taken with no opposition and the motion stood
amended. A verbal vote was taken on the
original motion as amended with no opposition and the motion carried.
Non-substantive Changes to the APCO Constitution: Under the amendment procedures for the
Constitution the Executive Council is authorized to make non-substantive
changes. The Executive Council
officially approved two changes submitted by the C&B Committee for minor
grammatical errors in Article VI, Section
2.3 and Article X, Section 1.2.
Subsidiary Bylaws: The Bylaws
of the APCO Subsidiaries are amended and approved by the Executive Council
based on procedures in the Bylaws. Each
of the four subsidiaries had amendments proposed by the C&B Committee. These changes were to correct some language
errors as well as to provide uniformity between the four sets of documents
where that uniformity was practical.
AFC:
Gregg Riddle of the Illinois Chapter motioned to recommend the approval of the
Bylaws amendments as submitted for the AFC Subsidiary. Pat Joy of the Arizona
Chapter seconded the motion. Gregg
Riddle of the Illinois Chapter motion to amend Article VII, Section I,
Paragraph 1.1.4, to remove the period at the end of the paragraph insert a
semicolon and the capital letters “AND” which will then cause the inclusion of
1.1.5 as part of that total process. Larry Sheridan of the Wyoming Chapter
seconded the motion. A verbal vote was
taken with no opposition and the motion stood amended. A verbal vote was taken on the original
motion as amended with no opposition and the motion carried.
APCO
Heritage Foundation: Gregg Riddle of the
Illinois Chapter motioned to approve.
Mary Messamore of the Kansas Chapter seconded the motion. Gregg Riddle of the Illinois Chapter motioned
to amend Article II, Section I to remove the word “the” in front of the name of
the subsidiary. Brenda Gowdy of the
Mississippi Chapter seconded the motion.
A verbal vote was taken with no opposition and the motion stood
amended. Gregg Riddle of the Illinois
Chapter motioned to amend Article VII, Section I, Paragraph 1.1.4, to remove
the period at the end of the paragraph insert a semicolon and the capital
letters “AND”. Larry Sheridan of the
Wyoming Chapter seconded the motion. A
verbal vote was taken with no opposition and the motion stood amended. A verbal vote was taken on the original
motion as amended with no opposition and the motion carried.
Institute: Gregg Riddle of the Illinois Chapter motioned
to approve. Pat Hall of the Alabama
Chapter seconded the motion. Gregg
Riddle of the Illinois Chapter motioned to amend Article II, Section I to
remove the word “the” from the title of the subsidiary. Patsy Joy of the Arizona Chapter seconded the
motion. A verbal vote was taken with no opposition and the motion stood
amended. Gregg Riddle of the Illinois
Chapter motioned to amend Article VII, Section I, Paragraph 1.1.4, to remove
the period at the end of the paragraph insert a semicolon and the capital
letters “AND”. Larry Sheridan of the
Wyoming Chapter seconded the motion. A
verbal vote was taken with no opposition and the motion stood amended. A verbal vote was taken on the original
motion as amended with no opposition and the motion carried.
PSFA: Gregg Riddle of the Illinois Chapter motioned
to approve. Jay Maritz of the Wyoming
Chapter seconded the motion. Gregg
Riddle of the Illinois Chapter motioned to amend Article VII Section I
Sub-Paragraph 1.1.5 - the word “the” is capitalized and should be lower
case. Mary Messamore of the Kansas
Chapter seconded the motion. A verbal
vote was taken with no opposition and the motion stood amended. Gregg Riddle of the Illinois Chapter motioned
to amend Article VII, Section I, Paragraph 1.1.4, to remove the period at the
end of the paragraph insert a semicolon and the capital letters “AND”. Larry Sheridan of the Wyoming Chapter
seconded the motion. A verbal vote was
taken with no opposition and the motion stood amended. A verbal vote was taken on the original motion
as amended with no opposition and the motion carried.
Minimum Training Standards for Public
Safety Communications First-Level Supervisor: Julie Righter
of the Nebraska Chapter motioned to adopt the new standard for First-Level
Supervisor. Pat Hall of the Alabama
Chapter seconded the motion. A verbal
vote was taken with no opposition and the motion carried.
Corporate Partners Policy: This proposed policy offered by the
Conference Department is a complete rewrite of the current APCO Policy Section
4.9. Nate McClure of the Commercial
Advisory Committee motioned for
approval. Peggy Fouts of the Washington
Chapter seconded
the motion. Because the major change was
the removal of all the criteria that identified the reward levels, an amendment
was offered. Tom Sorley of the Florida
Chapter motioned
to amend to make a new Paragraph 2, moving all the existing Paragraphs
2,3,4,5, and 6 down and the new language in Paragraph 2 would be that “the APCO Conference Department in
conjunction with the Commercial Advisory Committee will be responsible for the
setting of the levels and the details of this policy”. Gregg Riddle of the Illinois Chapter seconded the
motion. A verbal vote was taken with no
opposition and the motion stood amended.
A verbal vote was taken on the original motion as amended with no
opposition and the motion carried.
Financial Report: RoxAnn Brown of the Tennessee
Chapter motioned to approve the Financial Report as offered by CFO Ryan. Jay Groce of the Pennsylvania Chapter
seconded the motion. An error had been
identified during the discussion that were held on Friday so Tom Sorley of the
Florida Chapter motioned to amend allowing the Chief Financial Officer to
correct the line error in the moving expenses in the PSFA. Richard Granado of the CPRA Chapter seconded
the motion. A verbal vote was taken with
no opposition and the motion stood amended.
A verbal vote was taken on the original motion as amended with no
opposition and the motion carried.
Business Plan: The Executive Director’s
initial Business Plan was not approved by the Board of Officers prior to the
Executive Council meeting. It was
presented in its original form to the Executive Council. Two issues were identified as a concern for
many Council members. First was the
consolidation of a Deputy Director’s position with the CFO. Secondly was the elimination of 9-1-1 in the
name of the Communications Center Service Department. Prior to the Meeting on Saturday, a revised
Business Plan was presented to and approved by the Board of Officers. Ted Wynn of the Georgia Chapter motioned to
approve the revised plan approved by the Board of Officers. Frank Thomason of the North Carolina Chapter
seconded. Mary Messamore of the Kansas
Chapter motioned to amend that the title of the department “Communications
Center Service and Standards” must include the number “9-1-1”. Julie Righter of the Nebraska Chapter
seconded the motion. A verbal vote was
taken with no opposition and the motion stood amended. A verbal vote was taken on the original
motion as amended with no opposition and the motion carried.
Budget Amendments: Based on the approved Business Plan it was necessary
to amend the budget. Mary Messamore of
the Kansas Chapter motioned to approve. Pat
Joy of the Arizona Chapter seconded the motion.
Chief Financial Officer Tim Ryan clarified that the only change that was
made to the budget document was the addition of $117,500 for the Deputy
Executive Director, under “Personnel in Exec Offices”. This will cover eight months of salary for
the position. In addition, $147,000 was
included for the buy out of the Democrat Printing contract. A verbal vote was taken with no opposition
and the motion carried.
Project
41 Proposal: LOCATE – VoIP: the Standing Committee that
had been delaing with the VoIP issue has been replaced by an APCO Project. Gregg Riddle of the Illinois Chapter motioned
to approve the designation of Project 41 for LOCATE – VoIP. Pat Hall of the Alabama Chapter seconded the
motion. A verbal vote was taken with no
opposition and the motion carried.
Other
Business: The Council dealt with
numerous items under Other Business.
These included the following:
- Improvement on how
revenues and budgets are projected.
- Changing the budget
planning cycle by moving the process into the spring.
- A motion was made to
establish a task force to clarify the process to allow for unusual
succession of Officers in a timely and coordinated manner. The motion failed when brought to a
vote.
- Gregg Riddle of the
Illinois Chapter thanked Tom Hanson of the Virginia Chapter for agreeing
to moderate the first day session of the Executive Council meeting. Tom
stepped in at the last minute to cover for Fred Thompson from
- A motion was offered
and seconded to settle the contract with Democrat Printing. A verbal vote was taken with one
abstention and the motion carried.
- Executive Director
George Rice was asked that the correct name of the Bulletin be used,
“Public Safety Communications/ APCO Bulletin” in all documents.
- Tom Hanson of the
Virginia Chapter announced that this will be his last Executive Council
meeting.
- President McCarley was
asked to have letters sent to all absent Executive Council members from
the President stating that they were missed at the meeting.
- Art Rios of the New
Mexico Chapter stated that while at the NENA Conference in
- A motion was made to
cast a vote of no confidence in APCO Chief Financial Officer Tim
Ryan. Motion died for lack of a
second.
- A motion was made to
send Past President Vinnie Stile, Freddie Thompson of the South Carolina
Chapter and Don Whitney of the CAC best wishes from the Council. A second was offered and the motion
carried.
- Lloyd Fayling of the
Michigan Chapter thanked the Council and Staff for all the flowers and
cards he received while recuperating from his surgery.
Recess: The Executive
Council Meeting recessed at 3:15 p.m.
Respectfully submitted,
Tom Hanson,
Virginia Chapter Executive Council Representative
Secretary’s Report – Fall 2005 Chapter Meeting Minutes
FALL 2005 CONFERENCE
BUSINESS MINUTES
The meeting was called to order @ 9:02 a.m. President Scott Chandler
presiding. Attendance
for breakfast meeting 85. 49
voting members present.
Scott welcomed everyone
Secretary’s Report:
Minutes were distributed prior to the meeting.
Motion to
approve as presented: Phil
Heins
Seconded: Ron Wade
Vote: Unanimous
Treasurer’s Report:
Current
Funds: $80,276.54
Checking: $23,452.90
Savings: $14,423.32
CD: $11,891.11
Melinda read
letter
Motion to
approve as presented: Ron Wade
Seconded: Rodney Thompson
Vote: Unanimous
Tom presented Executive Council Report. Tom has provided his notes through the
Chapter list serve and they are posted on the website.
President’s Report
-
2005
Winter and Spring APCO/VENA Conferences
o
Scott
thanked NENA for their efforts in the spring conference
-
List
Server (Va-APCO) & E-mail distribution
o
Scott
reported almost 500 minutes on the list serve.
o
List
serve is open to non-members.
-
Committees
o
Scott
reported some of the committees have been restructured and additional
committees developed based on need.
o
Scott
thanked the committee members for their work throughout the year.
-
Chapter
Website – www.virginia-apco.org
o
Scott
reports for those who do not have e-mail, this is a good resource. Check the site. It is kept updated.
-
New
Members
o
Scott
has been trying to make initial contact with new members to insure they are set
up for communications through the new chapter.
Scott does get a list every month
Virginia Chapter received an award at APCO International for its new
membership.
-
Sunshine
Fund
o
Appropriation
made of $1,200.00 to the National Sunshine Fund. Scott recognized other agencies that have
made additional contributions.
-
Response
to proposed wireless board legislation
o
Scott
reports Executive Council has met recently to discuss wireless board
legislation.
President-Elect, Terry Hall, report:
- Tax reform bill
- PBX/MLTS – believe there is a
sponsor/patron. Final draft will be
posted on website for members to review.
- Dispatcher and First Responder – will be
talking to legislators in adding Dispatchers as First Responders.
- Terry anticipates this will be a very busy
session and encourages those with concerns to express them and be part of the
process.
1st Vice-President, Bill Agee, no report.
Member at Large, Lee Gilbert, no
report.
Committees:
Region 42 800MHz Committee, reported on by Wayne Campagna.
Committee
met on Tuesday in a public meeting preceding the start of the conference.
Region
42 700 MHz Committee, reported by Tom Hanson
Seven Hundred (700) committee is different from what 800 is
doing. The 700 group is just getting
started, in process of developing statewide plan for Region 42. The committee has met. The last and final report of plan presented
to group on Tuesday. They will have 10
days to respond back before plan is taken forward. It will then be forwarded to adjoining states
for approval and then forwarded to APCO International. Terry Hall is now vice-chair. Jim Junkins is now the Treasurer. Two members resigned from the Committee.
Membership
Committee, reported by Pat Shumate
Membership
is up. Terry has asked Pat to continue
to chair committee. Looking
for volunteers to help. If
interested, see Pat.
Resolution
& Bylaws Committee, chaired by Linda Cage
Linda was
not present. Scott reported major bylaws
revision last fall. One change has been
forwarded to this Committee since last fall.
Nominating
Committee, chaired by Tom Hanson
Tom, Phil
Heins, Sam Keyes. The nomination forms
were sent out to the membership via the website. The following nominations are presented to
the membership:
Vice-President: Eddie Reyes
At
Large Delegate: Jim
Junkins
Secretary: Carol Adams
Treasurer: Melinda Bramley
Historical
Committee, Butch Johnstone
Still tracking down old codgers and fossils. Looking for Braxton Bell. Butch is asking for help in locating
people. Looking at
bringing some of these folks back in as honorary members. Butch would like help with East Coast
regional in taking pictures. If you were
out with a camera at this year’s conference, pass those on to Butch.
PSAP Accreditation Committee, chaired by
Debbie Wade, Charlottesville/Albemarle/UVA)
Debbie not present.
Sam Keyes provided update. Through course of year, have solicited feedback. Have not gotten much. Presentation made at April meeting. Wants to know how the committee can help
other agencies. Committee will be
putting together a list of lessons learned based on
PBX/MLTS
Committee, chaired by Sam Keyes (VITA) and Tom Hanson
Started last year with development of legislation regarding the
implementation of PBX/MLTS systems.
Multi-line telephone systems. Thirteen (13) states have enacted
legislation. Reportedly have
considerable momentum and will be pushing this very hard. Are soliciting your help in
working with legislators in helping to move this forward. If you have any suggestions
or know of anyone who can be used as a resource to help get the word out,
contact committee member.
Legislative
Committee, Terry Hall
Reported
earlier in President-elect report
Telecommunicator
of the Year Committee, chaired by Phyllis Johnson
If you’re
interested in participating on the committee, please contact Phyllis. It has been recommended by the Board that
revisions to those recognized be looked at by this Committee to bring the
awards more in line with what is awarded by APCO International.
Commercial Advisory Committee, Joe Gately
(Gately Communications)
Thanked
vendors for helping in making this a successful show. Appreciates the attendees
meeting with. Had
a total of 31 vendors with over $12,000.
For 2006 May
regional conference. Everything is off
to terrific start with the vendors. Have had 18 new vendors that have never participated in state show. All vendors who normally participate are
interested. Joe Gately recognized
Lynnette Sanders for all of her help.
Conference Committee, Ron Wade (
Ron reported
it is about over.
East
Coast Regional Conference Committee, Terry Hall, Tom Hanson
Well under
way. If you’d like to serve on a
committee, forward your name to committee chairs for assignment. An enormous amount of work
to be done. Expecting 500-700
attendees and up to 100 vendors.
Tom
encouraged folks to come. Tom recognized
how this Chapter has over 700 members and needs the support of the Chapter
members to make this successful.
Representatives
Virginia
Emergency Medical Services Advisory Board, represented by Douglas Young (
No report.
State
Interoperability Executive Committee, represented by Jim Junkins (Harrisonburg-Rockingham) Tom Hanson serves
also on the committee. Since spring meeting, have attended 5 meetings + conference. Advancements in committee have been
interoperability conference in October,
Chris Essid
provided an update during this conference.
The plan has been restructured to streamline the interoperability effort
in
1-Interoperability is a high priority, 2-Common language and
coordinated protocols,
3-maximize existing and future systems and technologies, and
4-provide training for effective communications. If you are from areas where you need to do
something and don’t know where to start, APCO is here. Contact Jim and Tom.
Jim has been working on a repository
of Mutual aid channels. They are
included in the Interoperability Report for
Next steps of committee: working with Commonwealth Incorporated
office. Moving to a
program office that helps to keep moving interoperability along.
Outreach program. Create initiative action teams will champion
individual tasks from the goals. Jim
cannot stress enough that this is a local effort.
Scott has thanked all committees for the support to the
Chapter. Scott urges you to become
involved. If you’re interested, contact
the committee chair or the Chapter chair.
Old
Business
No old business. Opened to the floor.
Election
of Officers
Vice-President: Linda
Goodridge nominated by Bill Agee. Seconded by Bill Dugan.
No other nominations from the floor.
Linda Goodridge elected as Vice-President.
Secretary: Carol
Adams…Open for nominations from floor.
Terry Hall motion declared to close nomination, seconded by Ron
Wade. Unanimous
decision.
Treasurer: Melinda
Bramley…Open for nominations from floor … Phil Heins, motion to close. Seconded by Wayne Campagna. Unanimous decision.
At Large Delegate: Jim
Junkins … nominations open from floor … this is a 2 year term. No nominations from floor. Nominations closed. Unanimous.
Installation of Officers conducted. Oath of office administered
by Nate McClure.
New
Business
- Rodney Gentry
nominated Ron Wade for Chapter Life Member, seconded by Carol Adams. Vote unanimous.
- Business referred by
Executive Council. Response to
Wireless Legislation. There was
input received yesterday at the round table discussion. Executive Council following committee’s
report going to the board reviewed the data and took a position statement
of concern with 4 issues in a letter addressed to the wireless Board. Tom Hanson represented the Chapter at
the board meeting, recognizing there was diversity with many of the
issues. Scott believes we have
received input from the membership during this conference. Scott asked Bill Agee to review the 4
issues of concern, being: VOiP, IP
based network, Best Practices, Funding.
Had invitation to meet with Steve and work to understand the issues
involved, which has been completed.
(Need for technical assistance in the field). Board is open to suggestions and
comments. Steve Marzolf and Wayne
Campagna made comments.
- Steve Marzolf
addressed his position with the Commonwealth and his representation of the
Board and his membership with APCO.
Steve encourages the Chapter to not take a back seat and wait to
react, but to be an active participant.
- Transition of
Officers. Scott recognized Ron Wade
and Lee Gilbert in their outgoing capacity and their service to the
Chapter.
- Ron was made aware of
his Chapter Life Membership status that was voted on earlier in this
meeting.
- Scott has thanked the
Chapter for the opportunity to serve as the Chapter President and
Officer. Meeting turned over to
Terry Hall.
Terry thanked Nate McClure (APCO Intl, past president) for
his participation into the Chapter.
Addressed the Sunshine Fund and encouraged participation. Conferences next year will be a little
different.
Terry looking towards next year and is reviewing committees
for next year. If there is interest in
serving as chair or committee member, please contact Terry. Terry awarded Scott with a plaque as outgoing
President.
Meeting adjourned @ 10:45 am.
Respectfully submitted,
Carol Adams, Chapter Secretary
Executive Council Representative’s Report
APCO INTERNATIONAL EXECUTIVE
COUNCIL MEETING
January 29, 2006
Orlando Fla.
Submitted by:
Tom Hanson
Virginia Chapter Executive Council Representative
The Mid-year Executive Council meeting was held in a
two-day format. Tom Hanson of the
Virginia Chapter was asked to moderate the first day, Saturday. This day was used to discuss key issues that
would need action during the official Council meeting that was held on Sunday
and to receive a variety of reports from committees and staff. Some of the topics that were presented
included APCO Policy Manual revisions; PSFA Bylaws revisions; Annual Conference
Manual revisions; Dues increase; financial reports; FY 2006-2007 Budget; Long
Range Strategic Plan updates and reports by the Group Leaders, staff, the IDC
and the Regulatory Affairs.
Convene: President Greg Ballentine convened the formal
Executive Council Meeting at 8:30 a.m.
Roll call: All chapters were represented, either by
their elected Executive Council representative or by proxy, with the exception
of the Mississippi, Oklahoma and Pacific Chapters. Nine new Council members were in attendance
at this meeting.
Changes to
the Agenda: Three changes were made to the agenda. APCO Policy Manual Section 8.2 was added, the
Annual Conference Manual revision was added and the Installation of Officers
was added. A motion for approval was
offered by Gregg Riddle, Illinois, with a second by David Saffel, West
Virginia; motion carried.
Approval of
2005 Annual Executive Council Meeting Minutes: A motion by Mary Messamore, Kansas, to
approve the minutes of the 2005 Annual Council meeting; Pat Joy, Arizona,
offered a second; Motion carried.
Executive
Council Moderator Selection for August 2006 and January 2007: The Management Committee offered the names of
Jeff Haislet of the Texas Chapter and Freddie Thompson of the South Carolina
Chapter as moderators for the upcoming Executive Council meetings. Gregg Riddle, Illinois, motioned for
acceptance; Pat Hall, Alabama seconded the motion; the motion carried.
APCO Policy
Manual Resolutions: Four (4) Policy Manual
Sections were offered for consideration by the Council.
Policy 4.1 – Membership
Application Procedures – amendment limits the scope to APCO-International
members only. Motion offered by Gregg
Riddle, Illinois, second by Past President Vinnie Stile; motion carried.
Policy 4.10 – Membership
Application Procedure for Members At-Large – this new section addresses the
Members At-Large and Affiliate’s members that make application to
APCO-International. Motion offered by
Gregg Riddle, Illinois, second by Past President Vinnie Stile; motion carried.
Policy 8.3 – Executive Director
– addition of the Heritage Foundation as the fourth subsidiary. Motion offered by Gregg Riddle, Illinois,
second by Pat Hall, Alabama; motion carried.
Policy 8.2 – APCO
Headquarters Staff – addresses the movement of existing staff within APCO divisions
and its subsidiaries. Motion offered by
Gregg Riddle, Illinois, second by Past President Vinnie Stile. Amendment offered by Past President Glen Nash
to remove paragraph 3.1 and renumber 3.2 through 3.4, second by Past President
Vinnie Stile, motion carried. Original
motion was approved as amended.
APCO Annual
Conference Manual: The Conference Department had
requested a revision to Section M to establish a Conference Program
Committee. Motion offered by Gregg
Riddle, Illinois, second by Past President Vinnie Stile. Lynne Feller, Ohio, motioned to amend by
deleting paragraph four, “The appointed members of the Program Committee shall
serve exclusively on the Program Committee”; Mary Messamore, Kansas, seconded
the motion; amendment was approved. The
original motion as amended was approved.
PSFA Bylaws: The Executive Council approved the revised
PSFA Bylaws as presented by the C&B Committee.
Dues
Increase: RoxAnn Brown, Tennessee, motioned to approve
the recommended increase based on the CPI of
3.4%, which will take effect on January 1, 2007. Tom Hanson, Virginia, seconded the
motion. Motion was approved with one nay
vote being cast.
2008
Executive Council Mid-Year Meeting Site Selection: The Executive Council voted to meet in
Orlando for the 2008 Mid-year meeting.
2013 Annual
Conference Future City Selection: The Council voted to hold the 2013 Annual
Conference in Reno Nevada.
Financial
Report: Gregg Riddle, Illinois, motioned to accept
the financial report as presented; Larry Sheridan, Wyoming, seconded the
motion; motion was approved.
FY 2006 –
2007 Budget: Gregg Riddle, Illinois,
motioned to accept the budget as presented; Freddie Thompson, South Carolina,
seconded the motion; motion was approved with three nay votes being cast.
Revised
Strategic Plan: Gregg Riddle, Illinois,
motioned to accept the revised Strategic Plan as presented; Mary Messamore,
Kansas, seconded the motion. The Council
had additional discussion that focused on the desire to have a more formalized
process developed for an annual review of the plan. No formal amendments to the motion were
offered and the motion was approved.
Walk of
Heroes Dedication: Jay Moritz of the Wisconsin
Chapter motioned to name the brick walk located at APCO-International Headquarters
as the “APCO Walk of Heroes Dedicated to the Memory of Kent Kruger”; further,
that a plaque noting this be placed in the gazebo located on the APCO Walk of
Heroes. Fred Thompson of the South
Carolina Chapter seconded the motion. The motion carried.
Other
Business:
a. Larry Sheridan, on behalf of
the Wyoming Chapter, presented a suggestion to enhance the procuring and
retaining of members through a graduated scale in the Membership Dues
structure. This will be referred to the
Membership and Chapter Services Committee.
b. Illinois Chapter presented a
$1,000 donation to the Heritage Foundation to assist in moving the Foundation
forward in its efforts in preserving the artifacts and history of this
Association..
c. Tom Sorley, Florida,
motioned to direct the Board of Officers and Staff to immediately take the
necessary steps to pursue becoming a standards development organization and
identify the items that should be developed into Standards / ANSI; RoxAnn
Brown, Tennessee, seconded the motion; motion carried
d. John Gibson, Arkansas, urged
the Board of Officers to continue pressing for wireless accuracy at the PSAP
level rather than at the state level.
e. Peter Thomas, Atlantic
Chapter, presented sets of the New York City Fire Department’s September 11th
Communication CDs to the Heritage Foundation and to the APCO Institute.
f. Jim Beutelspacher,
Minnesota, invited the Executive Council to the North Central Regional April
30-May 3, 2006 at the Sheraton South in Bloomington, Minnesota. Please visit http://www.apco2006.org/ for more
information.
g. President Greg Ballentine
asked for direction from the Executive Council on one-day meeting format versus
two-day format. Following significant
discussion the Council overwhelmingly decided that the two-day format should be
continued.
h. Lex Rutter, Idaho, motioned
that the Council resolve to encourage the Directors to A. cause to be prepared
and presented a very short summary of previous discussions for those action
items presented during the business meeting, B. that Directors be encouraged to
request agenda time when situations arise that require Council action or
information, and C. that the Board, in conjunction with Council meetings,
develop contingency programs, both formal and informal, that help better
utilize Council time; RoxAnn Brown, Tennessee, seconded the motion; the motion
failed.
i.
RoxAnn Brown, Tennessee, recognized the efforts of Nancy Pollock and
Bob Owning for their work on the NRIC process.
j. Pat Hall, Alabama, thanked
Tom Hanson for his commendable job in moderating the first day’s meeting.
k. Mark Buchholz, Oregon,
invited everyone to attend the Western Regional Conference March 12-15,
2006. Please visit http://www.apco2006.org/ for more
information.
l.
Tom Hanson, Virginia, invited everyone to attend the Eastern Regional
Conference May 7-10, 2006. Please visit http://www.apco2006.org/ for more information.
m. Gregg Riddle, thanked Past
President Glen Nash for his time served on the Executive Council.
n. Julie Righter, Nebraska,
reminded everyone of the three upcoming Project RETAINS Symposia.
o. Acting Executive Director
Tim Ryan gave a brief history of the Executive Council Communiqué and asked if
the Council would support the distribution on a monthly basis versus the
current bi-weekly cycle. Jeff Haislet,
Texas, motioned to go back to a monthly Staff Communiqué; Jay Moritz, Wisconsin, seconded the motion; the motion carried.
p. Gregg Riddle, Illinois,
requested that the President direct staff to send letters to all absent Council
members, including those represented by proxies.
q. Installation of
Officers: President Gregg Ballentine
swore in President Wanda McCarley, Acting President-Elect Willis Carter, Acting
First Vice President Chris Fischer and International Vice President Manfred
Blaha. President McCarley presented Past
President Ballentine with his Seal of Office and Past President pin at this
time. President McCarley then announced
that based on the requirements of the APCO Bylaws Article V; Section 6.3.
Richard Mirgon was being recommended for appointment as Acting Second Vice
President. The Council voted to affirm this
appointment. Richard Mirgon was then
sworn into office.
Adjourn: Mary Messamore, Kansas, motioned to adjourn
the meeting; Fred Thompson, South Carolina, seconded the motion; motion carried
and the meeting stood adjourned at 11:04 a.m.
Secretary’s Report – Spring 2005 Chapter Meeting Minutes
Virginia Chapter
of APCO
Spring Business
Meeting
April 15, 2005
The
meeting was called to order @ 9:00 a.m.
President Scott Chandler presiding.
The
awards were presented in the following:
Outstanding Individual Performance
in a Critical Incident – James Bruning,
Outstanding Team Performance in a
Critical Incident –
Telecommunicator of the Year –
Hidrena
Meeting
convened @ 9:17 a.m.
Steve
Marzolf, made a motion to approve minutes, seconded by Jimmy Rowley, unanimous
vote. Steve asked that the minutes be
posted on the website.
Treasurer’s
Report - $78,430.50
International
Council Report – list serve and posted on website. Tom will continue to post his information on
the website. He was unable to attend
today’s session.
President’s
Report –
Successful 2004 winter conference
& winter 2005 session. Thanked everyone who participated.
List server/e-mail distribution
continues. New members are being
added. If you have anyone not receiving
notification, let Scott know. We get our
information from APCO Int’l.
Website. Continue to update and provide additional
resources. 911 Tax rates have been
added. Please insure your tax rate is
correct.
Conference administration … Working
on ability to accept credit cards for conference
registrations/sponsorships. Have
recommended there be consideration of additional awards and this has been
referred to the nominating committee.
Also, proposal to consider expanding
the Executive Council membership, potentially adding a couple more
members. This will be referred to the
Bylaws Committee.
International APCO will be release a
white paper on PBX. Sam Keyes and Tom
Hanson have been instrumental in drafting that report.
Tom has been asked to chair the
Executive Council Meeting in
Committee
Reports:
- Region 42, 800 MHZ
committee, chaired by Wayne Campagna.
Melinda Bramley presented the report. Meeting held April 13. Application license approvals were
reviewed. State’s application
approved 10-5-2005 pending approval by adjoining regions. Have received 2 out of 5 adjoining
regional approvals. FCC is
anticipated to freeze all 800 MHZ applications on 5-27-05. October 25 in
- Region 42, 700 MHz
committee, chaired by Tom Hanson.
Terry Hall presented the report.
Meeting held April 13. Tom
and Jeff gave update on 700 MHz plan and where we stand. Still have 2
adjoining states (
- Resolutions &
ByLaws, Linda Cage chaired. Nothing
to report.
- Nominating
Committee. A nominating committee
will be selected. Will be filling
vice-president slot and member-at-large position, secretary and treasurer.
- Membership
Committee. After last meeting, Pat
Shumate volunteered to assist. We
still need additional members. Looking
at ways to retain our membership and get new members.
- Historical Committee,
chaired by Butch Johnstone. Butch
has found 21 pages @ history through International. An article from late 1959 and early 1960
– will be posted on the website.
Also have an old copy of the Bylaws submitted for change in the
late 1970s. Looking for any old
photographs, slides, memos – whatever you have. If you have anything please contact
Butch. They’ve been going out and
finding and interviewing old VA Chapter APCO members.
- Legislative Committee,
chaired by Terry Hall. PBX
legislation that APCO VA has been instrumental in @ the national level, we
believe we have 2 patrons who will entertain taking it forward to
- Training Committee,
chaired by Carol Adams.
- Awards Committee,
chaired by Phyllis Johnson. Still
seeking help.
- Conference Committee,
chaired by Ron Wade. It will be in
- East Coast Regional.
- APCO website –
Training Standards survey for Supervisors. Everyone encouraged to take few minutes
to review and complete.
- Contract obtained with
City of
i.
Host hotels: Hilton, Sheraton,
DoubleTree
ii.
Looking for theme/moto.
iii.
Conference chairs. Looking for
committee members:
1.
Registration: Paul Fleshood and
Jamie Collins
2.
Exhibits: Joe Gately, Nate
McClure
3.
Programs: Steve Marzolf, Butch
Johnstone
4.
Publicity/PR/MANAPCO: Carol
Adams, DeeDee Scincindiver
5.
Finance / Procurement: Melinda
Bramley
6.
Security / Transportation: Todd
Patton & Richard Herzing
7.
Volunteers: Suzanne Roberts
8.
Sponsorships: Phil Heins
9.
Activites: Lori Stiles, Julie
McKercher
10.
General Arrangements/Logistics:
Jim Junkins
11.
Communications: Bob Nibarger
Will be having a meeting within the next 45 days in
- The VENA conference
will not be held next spring in lieu of the East Coast Regional….Will
still have the legislative conference and the fall conference. There will be a VA NENA meeting at the
conference.
- George asked if a
registration cost has been established.
Terry reported it had not yet.
- PSAP Accreditation
committee: Sam Keyes presented the
report.
- Commercial Advisory
Committee, chaired by Joe Gately.
- Virginia EMS Advisory
Board, represented by Doug Young.
Have been working to get the EMD Accreditation program. 4 have been accredited and 4 to be
reviewed/approved. Pre-workshop
this weekend supported by CISM.
Next month at CISM conference here in VA Beach, there will be a
breakout for Communications.
Applications for accreditation, go their website.
- State Interoperability
Executive Committee, represented by Jim Junkins. APCO Chapter senate bill 963 re:
interoperability. Grants have been
awarded totaling $1.7 million.
There will be an interoperability conference this fall, the dates
are forthcoming.
Old Business
1.
Pending training outreach programs.
This has been reported and hopeful we have satisfied that need. Floor open to other discussion. There was none.
2.
No other old business
Scott
took the opportunities to mention candidates for 2nd
vice-president. Chris Fischer, Richard
Mignon. The Executive Board is extending
its support to Chris Fischer and her candidacy.
New Business
- Consider increase in
conference registration fees. We’ve
been at $25.00 for fall/spring conference and $10.00 for winter session
for quite a few years. The Board’s
have proposed a $5.00 increase in overall fee for early registration with
an additional $5.00 added for late registration = $30.00 for
pre-registration / $35.00 for late registration and winter conference
going to $15.00.
- Motion made by George
Thomas that both conferences been changed to $30.00 / $35.00 at the
winter and spring & $15.00/$20.00 at the winter conference. Steve Marzolf raised concern over
merely a $5.00 increase. His
comment is, if we’re going to raise it, raise it. Steve suggested form a committee to
explore unique ways to review registrations. Hershel Kreis, 2nd. Vote unanimous.
- No other new business.
Good and Welfare
Announcements
1.
Ron Wade – extended Happy Retirement.
2.
Howard Douthit – Get Well Wishes, extended.
3.
Melissa Bentoski – York County Dispatcher lost in June 2004.
Meeting
adjourned at 10:21 a.m.
Respectfully
submitted,
Carol
Adams,
Virginia
Chapter Secretary
Executive Council Representative’s Report
APCO INTERNATIONAL EXECUTIVE COUNCIL MEETING
August 20, 2005
Submitted by: Tom Hanson
Virginia Chapter Executive Council
Representative
The Council meeting was held in a two-day
format. Tom Hanson of the Virginia Chapter
was asked to moderate the first day, Friday.
This day was used to discuss key issues that would need action during
the official Council meeting that was held on Saturday and to receive a variety
of reports from committees and staff.
Some of the topics that were presented included the revisions to the
APCO Policy Manual; the Resolutions to be presented to the Quorum; AFC and
Institute Bylaws revisions; the Institute Policy Manual revisions; Annual
Conference Manual revisions; financial reports; and reports by the Group
Leaders, staff, the IDC and the Regulatory Affairs.
Convene: President Greg Ballentine convened the formal
Executive Council Meeting at 8:35 a.m.
Roll
call: All chapters were represented, either by
their elected Executive Council representative or by proxy, with the exception
of the Pacific Chapter. New Council
member Nancy Keehen from
Changes
to the Agenda: Two changes were made to the agenda. APCO Policy Manual Section 6.1 was added and
the Corporate Partners Policy was removed.
A motion for approval was offered by Tom Sorley of the Florida Chapter
with a second by Mary Messamore of the Kansas Chapter, motion carried.
Approval
of 2005 Mid-year Executive Council Meeting Minutes: A motion by Mary Messamore,
APCO
Policy Manual Resolutions: The
C&B Committee had submitted three (3) Policy Manual Sections for
consideration by the Council.
Policy 2.4 – APCO, Inc.
Organizational Chart – amendment offered a corrected organizational chart. Motion offered by Acting Second Vice
President, Glen Nash, second by Tom Hanson,
Policy 6.3 – Significant
Action Procedures – help define the ratification time line. Motion was made by Acting Second Vice
President, Glen Nash, second by Vinnie Stile, Past President. Motion carried.
Policy 6.1 – Board
Quorum – modification of the quorum requirements. Motion was made by Acting Second Vice
President, Glen Nash, second by Vinnie Stile, Past President. Motion carried.
APCO
Quorum Resolutions: The C&B
Committee had submitted eleven (11) Quorum Resolutions for consideration. The Council made the following
recommendations on each of the Quorum Resolutions:
Resolution #1 – To
clearly define the voting rights and restrictions of the membership. Following the discussions that occurred on
Friday, Resolution #1 was revised and offered as Resolution #1A. In addition three additional amendments were
offered for Resolution #1A. This
included revisions to paragraphs 1.2, 1.3 and 2.1.1. All amendments were approved by the Executive
Council and the Council voted to recommend these revisions for adoption by the
Quorum.
Resolution #2 – To
define the process to be followed when a vacancy on the Board of Officers
disturbs the progression of officers from Second Vice President to
President. Paragraph 6.6.4 was amended
and the Executive Council moved to recommend adoption of Resolution #2 by the
Quorum as amended.
Resolution #3 – To
establish the International Development Committee as an element of the
governance structure of APCO International under the Association
Constitution. A revision was offered as
Resolution #3A. The Executive Council
voted to recommend adoption of Resolution #3A by the Quorum.
Resolution #4 – To
define what is meant by the term Home Chapter and to provide those members
whose primary place of residence or work is not within the geographic
boundaries of an Association Chapter or an International Affiliate shall be
known as a Member-at-Large. A revision
was offered as Resolution #4A. The Executive
Council voted to recommend adoption of Resolution #4A by the Quorum.
Resolution #5 – To grant
individuals living in areas of the world other than those geographic areas
assigned to Internationals Affiliates the right to become members of APCO
International in the Active Member category and to enjoy all rights and
privileges associated with such membership.
A revision was offered as Resolution #5A. The Executive Council voted to recommend
adoption of Resolution #5A by the Quorum.
Resolution #6 – To
modify the annual dues adjustment process contained in the Association Bylaws. Three additional amendments were offered for
Resolution #6. This included revisions
to paragraphs 1.2, 1.2.1 and 1.2.2. All
amendments were approved by the Executive Council and the Council voted to
recommend these revisions for adoption by the Quorum.
Resolution #7 – To
modify the annual dues payment process contained in the Association
Bylaws. The Executive Council moved to
recommend adoption of Resolution #7 by the Quorum.
Resolution #8 - To
modify the Constitution to recognize commonly used acronyms as appropriate
forms of the Association’s name. The
Executive Council moved to recommend adoption of Resolution #8 by the Quorum.
Automated
Frequency Coordination: The Executive
Council approved the revised AFC Bylaws as presented by the C&B Committee.
Institute: The Executive Council approved the revised
Institute Bylaws as presented by the C&B Committee.
Annual
Conference Manual: The Executive Council adopted a revised
Annual Conference Manual. One of the changes
was the removal of the language that states the Quorum can over turn a decision
made by the Council as to the location of the Annual Conference. It was felt that this was redundant since the
Quorum can make any changes they deem necessary when they are in session.
Corporate
Partners Policy:
This policy was returned to staff for additional review for resubmission to the
Executive Council at the Mid-year meeting.
Financial
Report: Larry Sheridan of the Wyoming Chapter motioned to
accept the financial report as presented.
Fred Thompson of the South Carolina Chapter seconded the motion. A verbal vote was taken with no opposition
and the motion carried.
Other
Business:
a.
Xavier
Anderson of the New Mexico Chapter announced that this is his last Executive
Council meeting. President Greg
Ballentine thanked Xavier for his five years of service.
b.
Acting
Executive Director Tim Ryan briefed the Executive Council on the new Conference
venture, ”APCO TV”.
c.
Nancy
Pollock of the Minnesota Chapter requested that President Greg Ballentine have
letters sent to those Executive Council members absent from the Council
meeting, with notification to the Chapter Presidents.
d.
Bill
Carrow of the Mid-Eastern Chapter announced that it has been his pleasure to
serve on the Council for the last two years; this is his last Executive Council
meeting. Richard Baumgartner will be
replacing him.
e.
Gary
Kostelecky of the North Dakota Chapter announced that it has been his pleasure
to serve on the Council for the last three years; this is his last
meeting. Rick Hessinger will be
replacing him.
f.
Susan
MacFarlane of the Arizona Chapter thanked the Council for allowing her to serve
on the Council for the last three years; this is her last meeting.
g.
President
Greg Ballentine thanked Past President Lyle Gallagher for his service to the
Council by filling the vacant past president seat on the Council.
h.
Past
President Lyle Gallagher thanked Acting Second Vice President Glen Nash for his
service to the Executive Council, and to the Board of Officers.
i.
Mary
Messamore of the Kansas Chapter thanked Acting Executive Director Tim Ryan and
Staff for their assistance.
j.
Dave
Williams of the Australia/New Zealand Chapter motioned that the
Executive Council ratify the action of the Chapter in changing its name to APCO
Australia-Asia. Xavier Anderson of the
New Mexico Chapter seconded the motion. A verbal vote was taken with no opposition
and the motion carried.
k.
Nancy
Pollock of the Minnesota Chapter and the Council thanked Tom Hanson of the Virginia
Chapter for moderating the Executive Council meeting, stating that the Council
is looking forward to his moderation at the 2006 January Mid-Year meeting.
Recess: The meeting recessed at 9:26 a.m. until
adjournment at the Closing Banquet on Thursday.
